Contracts & Licensing Coordinator

Location: Guildford, Surrey

Company Information

Our organisation was created in 1990 as a vendor of integrated modelling software to the oil and gas industry. Since then, we have built up a hugely successful business with more than 450 clients across the world, ranging from small consultancies to major multinational corporations. In our last trading year the company turned over £66m and has significant cash reserves which are to be held for future expansion.


In this regard, we see an exciting future which embraces the challenges around energy transition technologies and renewables. In addition, we see huge scope in applying the lessons that we have learnt within this industry to other sectors, notably mining, banking, renewable energy, and medicine.


With this in mind, the company is on the cusp of a major expansion. Part of this involves the relocation of the headquarters of PE Limited (Petex) from Edinburgh to Guildford in Surrey, to take advantage of the improved travel links, recruitment possibilities, and links to London. An office has been purchased and is currently being refitted. We plan to be staffing this office from September 2024, with it becoming the company headquarters in September 2025.


PE Limited currently has around 80 staff members, split roughly between technical support, providing solutions for customers, product development, and contract and licensing administration.


We offer an exceptional and highly competitive package which includes a starting salary of £32,500, an annual performance bonus, an excellent pension to which the company will match up to 10% of all employee contributions, private health and dental insurance, and other benefits.

About this Vacancy

Petex is looking for motivated individuals to join the Contracts & Licensing Department in our new Guildford office. As part of the team, you will work closely with your colleagues to ensure the provision of an efficient and quality contractual service to our clients in 90 countries around the world.


This is very much a hands-on position where you will learn by doing the job rather than following a formal training programme. You will initially be involved with:


Primary duties:

  • Preparation of software price quotations for existing and new clients
  • Issuing licence agreements and addenda
  • Distribution of products by courier and email
  • Assisting clients with download and security device problems
  • Issuing sales invoices
  • Acting as a key point of contact for clients via email as well as through Microsoft Teams
  • Regular in-person and MS Teams meetings with clients to discuss contracts
  • Providing ad hoc assistance and support to clients and colleagues to achieve the goals of the company
  • As you gain experience, you will be responsible for the preparation and writing of tender/bid documentation, along with participating in the drafting and negotiation of more complex licence agreements.


To succeed you will need to demonstrate:

  •         University/College degree
  •         Good school results in both Maths and English
  •         A good knowledge of both Excel & Word
  •         Ability to prioritise and work to deadlines
  •         Excellent communication skills
  •         Attention to detail
  •         A willingness to help clients and colleagues to achieve the goals of the company
  •         An enquiring mind